HR Matter
Draft HR letters and records for hiring, confirmation, separation, and employee administration.
Payslip
Generate salary slips with itemized earnings.
EA Form Generator
Prepare Malaysia EA forms with live preview and XLSX export.
Employment Offer & Contract
Draft offer letters and employment terms.
Application Letter
Application letter for requests, facilities, or permissions.
Appeal Letter
Appeal letter for decisions, penalties, or rejections.
Resignation Letter
Formal resignation notice template.
Show Cause Letter
Show-cause explanation request letter.
Offer Letter
Offer letter with salary and statutory details.
Confirmation Letter
Confirmation letter after probation.
Warning Letter
Formal warning letter for conduct or performance matters.
Termination Letter
Termination or retrenchment notice.
Resume (CV)
Draft and format professional resume content.
Cover Letter
Supporting letter for job applications.
Portfolio
Showcase project highlights and achievements.
Letter of Appointment
Letter of appointment for role assignment.
Leave Application
Apply annual, replacement, medical, or emergency leave.
Claim Submission
Submit claims with itemized amounts and receipt images.
Attendance Sheet
Track monthly employee attendance with status toggles and summaries.
Employee Directory
Maintain a searchable staff list with department and contact details.
Training Record
Log employee training sessions with status and certificate tracking.
About HR Matter Tools
HR administration involves a significant volume of recurring documentation — payslips every month, offer letters and contracts when hiring, leave records throughout the year, EA forms before tax season, and warning or termination letters when performance or conduct issues arise. For small businesses and sole traders without a dedicated HR department, generating these documents correctly and consistently is a real operational challenge.
The Payslip Builder is the most-used tool in this category. Every employee in Malaysia is entitled to receive a payslip each pay period under the Employment Act 1955. The payslip must show gross pay, all deductions (EPF, SOCSO, EIS, PCB, and any other deductions), and net pay. The Popupnote payslip tool structures these fields correctly and produces a print-ready output without any payroll software.
The EA Form Generator handles annual income reporting. Under Malaysian tax law, employers must issue EA forms (Borang EA) to all employees by 28 February each year. The form reports the employee's total remuneration for the previous year, including allowances, benefits-in-kind, and statutory deductions — information the employee uses to file their personal income tax return. The Popupnote EA Form Generator produces a properly formatted EA form with live preview and XLSX export.
For hiring, the Employment Offer Letter and the Offer Letter tools produce the formal offer and contract package required when bringing on a new employee. The Confirmation Letter is used after the probation period to confirm permanent employment status. Warning Letters, Show Cause Letters, and Termination Letters provide the written documentation trail required by the Employment Act 1955 for disciplinary matters — having proper documentation is essential if a termination is later disputed at the Industrial Court.
The Resignation Letter template is used by employees (not employers), but it's included here because HR teams often assist resigning employees in drafting compliant notices. Attendance tracking, Leave Applications, and Claim Submission tools round out the day-to-day HR record-keeping that small teams need to manage without dedicated HR software.